MagieCRM for landscaping companies

MagieCRM handles the office side of a landscaping company: design requests, site visits, proposals, installs and invoices. If most of your work is weekly mowing on set routes, Jobber or GorillaDesk will suit you better.

Checked against the product and competitors' pricing pages, October 1, 2026.

What a landscaping company would track

A patio can take six weeks from first call to final payment, and a maintenance client renews once a year, so each kind of work gets its own list, called a tracker. You name them, or Magie, the built-in assistant, suggests some. For a design and install company:

Weekly mowing and maintenance visits

A weekly recurring job can add a visit for every maintenance client and date it the Monday of that week, with no start time, crew or route. It can't run every other week or skip anyone, so even clients in Paused for winter or Not renewing get a weekly visit.

Each visit is a record, and every record you keep, finished ones included, counts toward your plan's limit. Forty weekly clients make 2,080 visits a year. Starter holds 1,000, and even a 30-week season is 1,200. Keep one record per client, with a Mow day field.

From site visit to final payment

A booking page for site visits

Homeowners book site visits in the hours you set and get email reminders 24 hours and 1 hour before. A booking doesn't create a project; you add that yourself.

Request forms with a yard photo

Requests from your website form become projects, with the yard photo as a link. A request whose email or phone matches an existing project goes into that project's history instead, so last year's patio client asking about a retaining wall lands on the old patio job. Start the wall project yourself.

Autofill from your site sketch

Photograph your site sketch with "paver patio 16 x 20, 320 sq ft, 85 ft steel edging, 6 boxwood" written on it, and Magie fills in fields like Square footage and Plant list. Nothing is saved until you approve each value.

Notes from the site

Type "Hendricks wants flagstone, new price $15,200, call him Thursday at 4" into Scratchpad, the box at the top of the To-dos card on your dashboard. Magie proposes the new price on the Hendricks project and a Thursday call to-do for you to approve.

Follow-up emails

From a sentence like "If a project sits in Proposal sent for 5 days, email my follow-up and give me a call to-do," Magie sets up the automation for you to check. Or "Email my aeration offer 330 days after Last aeration." That goes out once per date, so update Last aeration after each visit. Emails go to the address on that project or maintenance client, not the customer's.

Invoices and review requests

Customers pay invoices by card through your own Stripe account, and MagieCRM takes no cut. There's no deposit setting, so a deposit is its own invoice: $4,600 on a $13,800 patio, then $9,200 for the balance. When a project reaches Final paid, an automation can email your Google review link.

Where MagieCRM falls short for landscapers

What a four-person office pays each month:

From each company's pages, October 1, 2026. Card fees are extra with all three. Jobber offers a 14-day free trial with no card. MagieCRM's needs a card but charges nothing until day 15.

What it costs

Starter is $99 a month for 3 people and 1,000 records. Extra people are $15 each, so four people pay $114. Growth is $179 a month for 10 people and 10,000 records. Every plan has every feature, and monthly billing has no contract.

The first 14 days are free, with every feature working, email and campaigns included. You pick a plan and add a card at signup, and the card is charged for that plan on day 15, then monthly. Cancel before then and you pay nothing. If you cancel, you keep using it until the trial or paid month ends. Then the account turns read-only: you can sign in, look at everything and export it. Your data is kept 90 days, then deleted.